Privacy policy

Privacy Policy for Wantage and Grove Cricket Club

Effective Date: 01/01/2025

Wantage and Grove Cricket Club (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

1. Who We Are

Wantage and Grove Cricket Club is a community cricket club based in Wantage, Oxfordshire. Our website (wantagecc.co.uk) serves as an online hub for club news, fixtures, events, and member information.

If you have any questions about this policy or how we handle your data, please contact:

Data Protection Contact
Email: chair@wantagecc.co.uk
Address: Wantage and Grove Cricket Club, Charlton Village Road, Wantage, OX12 7HD

2. What Personal Data We Collect

We may collect and process the following personal data:

  • Identity Data: Name, date of birth
  • Contact Data: Email address, phone number, postal address
  • Membership Data: Team or role in the club, availability, emergency contact details
  • Usage Data: Website browsing activity, IP address
  • Media Data: Photos and videos taken at club events or matches (subject to consent)
  • Communication Data: Correspondence via forms, email, or social media

3. How We Collect Your Data

We collect data in the following ways:

  • When you fill in forms on our website (e.g., contact, membership)
  • When you subscribe to newsletters or updates
  • When you register for events or matches
  • Through cookies and website analytics
  • When you participate in club activities, matches, or events

4. How We Use Your Data

We use your data to:

  • Manage club memberships and teams
  • Communicate with members, players, and supporters
  • Publish match results, fixtures, and reports
  • Promote the club and its activities (including on social media)
  • Ensure the safety and wellbeing of participants
  • Comply with legal and safeguarding obligations

5. Legal Basis for Processing

We process your personal data based on:

  • Consent – for things like newsletters or publication of images
  • Contract – to manage your membership or participation
  • Legal obligation – for safeguarding and health & safety
  • Legitimate interest – to operate and promote the club effectively

6. Sharing Your Data

We do not sell your personal data. We may share your data with:

  • Governing bodies (e.g., ECB) for registration and compliance
  • Team managers and coaches for operational purposes
  • Event organisers and venues for logistical purposes
  • Service providers (e.g., website hosting, email services)

All third parties are required to handle your data in compliance with data protection law.

7. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction or erasure of your data
  • Object to or restrict processing
  • Withdraw consent (where applicable)
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us using the details provided above.

10. Cookies

Our website uses cookies to enhance user experience and collect anonymous usage data. You can manage or disable cookies in your browser settings. See our [Cookie Policy] for more details.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date”.

Last Updated: 02/05/2025